Thank you for your interest in the 2024 World Fantasy Convention Art Show. Below is all the information you need to apply for our show.

The Art Show for the World Fantasy Convention (WFC) is a juried show. That said, there are exemptions from the jury process if you are known to have passed the jurying process in the past.

If you have exhibited in a World Fantasy Convention Art Show in two of the last four years (please tell us which ones – we are required to check), have been a Guest of Honor at a World Fantasy Convention, have been a World Fantasy Award winner, or are known to the jury, you are exempt from the jury selection process. You may request space and pay your fees without any further steps.

If you are not exempt from the jury process, please submit samples of your work as follows:

If there is a web site that contains samples of your work, that web site address is likely all we need. Digital samples of your work are preferred. The size of the email containing the samples must be no more than 1MB (send multiple emails if necessary), and the files must be formatted as JPEG/JPG, GIF, PNG, or TIFF. Send digital submissions to artshowjury@wfc2024.org.  If you must send physical examples, we need at least three, but no more than six, samples included in your submission. Samples may be: tear sheets, photos, magazine covers, or slides. Do not send originals of any kind, full-size prints, or transparencies. If you would like your physical samples returned to you, you must include a SASE large enough to hold your samples, with sufficient postage.  

The mailing address for physical samples is:

Scott Zrubek

210 Garden Drive

Friendswood, Tx 77546-4440

Please send in your space request form with your jury materials to the address on the form. Sending the form will allow us to put your name on your space as soon as the jury has passed your work without the delay of another mailing. If you are approved for the show, we will send you a confirmation letter or email. If you are not approved, we will send you notice of that as well.

GENERAL INFORMATION

Timeline

4/1/2024          – Start accepting applications

7/1/2024          – Jury process closes to submissions

7/15/2024        – Jury decisions made

8/15/2024        – Deadline for artist registration and fees

10/11/2024      – Mail-in art must be in hands of convention

Agents

You may designate an Agent to bring your artwork to and from the Art Show. This person will be responsible for hanging your art, and making any decisions regarding it at the convention. You must give them a letter authorizing them to act for you to give us at check-in, and list their name and address on the reservation form where indicated.

Mail-in Artwork

The shipping address for artwork will be included in your confirmation letter. All art shipped to the show must be shipped pre-paid. Please utilize reusable cartons/packing material and avoid packing peanuts if possible. The convention will not be responsible for damage to mail-in pieces. Unless you specify another carrier, or a different amount of return insurance, your art will be returned within one week of the show via USPS and insured for minimum bid value. You must also include return postage or prepaid shipping label with your mailed-in artwork. If you do not, shipping fees will be deducted from sales.

There is no mail-in fee, but you must have a supporting membership for the convention in order to mail in art. A supporting membership is US$50, entitles you to all published materials, and to vote for the World Fantasy Awards. (The supporting membership requirement will be waived if you are a past WFC Guest of Honor.)

Mail-in should be shipped in time to arrive before  October 11, 2024. That is several days in advance of the convention to allow for potential burbles in the shipping process.  If you are in IlluxCon this year and send art to WFC, we are looking to be able to transport art to IlluxCon from WFC.  If this would be helpful to you, please let us know.

Displaying Artwork

There will be space for both 3D and 2D work. We are still determining our display panel infrastructure for this year’s Art Show. You may bring material to cover your panels, but please make sure it is flame-retardant (with certified proof). We will supply hooks and clips to hang your work. Note that sawtooth hangers do not work with our system.

Tables that will be used for 3D artwork are 6’x30”. Small 3D artwork (such as jewelry) should be in a lockable, closed display case. We will have no cases available for artists’ use. Small items without a case should be securely fastened to a larger display board or device. If possible, please supply shipping boxes with packing materials for 3D art for transport by a buyer.

Please let us know if you have any special needs or requests (electricity for table displays, free-standing artwork space, etc.) and we will try to accommodate you.

Print Shop

The print shop is open to exhibiting artists only. There will be no commission. A flat fee of $1 per item entered will be charged. For example, if you bring 4 copies each of 4 different prints the fee will be 4 x 4 x $1 or $16. Fees may be changed at check-in, if you change the amounts entered on your reservation form. We are planning to have all copies of prints hung on long hooks on panels, so please have your prints matted, mounted, shrink-wrapped, or sleeved for protection while displayed. Each print should be clearly marked on the back with the artist name, piece title, and price. There will also be a print shop ID tag supplied to you to put on each copy. No loose un-matted prints will be allowed in the Print Shop.

Online payments for print shop can be made here: 

Sales Commission

We will charge a 10% commission on all art show (not Print shop) sales over a  $200 initial deductible. For example, $300 in total sales results in a $10 commission fee.

Payment for Sales

Artists will be paid for sold artwork by six weeks after the convention. No payments will be made at the convention. Checks are to the artist’s legal name as shown on the registration form, unless you specify another payee or business name.

General Information

All pieces are sold without any reproduction rights. We will provide a list of pieces sold with the names and, with the purchaser’s permission, contact information of the purchasers.

If you wish to bring a special display for your art, we will try to accommodate you. All such requests will be handled individually.

Be prepared for the Art Show staff to handle your sold artwork.

Please provide packing materials for small 3D objects.

There will be an Art Show Reception; the exact time and place are yet to be determined.

There will be awards: Best In Show, Judges’ Choice, and Honorable Mentions are currently planned.

In all things, the judgment and decisions of the Art Show Director and staff are final.

By submitting a signed reservation form, you agree that you have read and will abide by these rules.

Precise paperwork instructions and a timeline will be sent with your confirmation materials.

There is a maximum of four panels and two tables per artist.

Rules

Artists are encouraged to show predominantly new works of Fantasy, Horror (Dark Fantasy), or similar themes. Science fiction art with fantasy elements is also acceptable. 

Only original artwork will be hung in the show. There will be no “resold” artwork allowed—all work must be the property of the artist exhibiting at the show. An agent may be designated to bring artwork to and from the show.

Single, signed copies of “Fine Art Prints” from a limited edition (100 or less) may be displayed in the main Art Show. These prints are hand-made by the artist from a physical object (e.g., lithographic stones, etching plates, silk-screens, photographic material, etc.). “Mechanically produced prints” are entirely produced by a mechanical device without handwork by the artist (e.g., giclee, inkjet, laserprint, offset, color copier, etc.) from any kind of original (including all-digital). Artists can hang mechanical prints in the Print Shop only.

No art created using Artificial Intelligence software or aids will be accepted.

WFC reserves to right to refuse the exhibition of any piece for any reason. Works that are judged to be libelous, plagiaristic, obscene, or detrimental to the value of trademarked characters will not be permitted. Likewise, no artwork from commercial patterns, kits, or molds is permitted. If you have any questions, include a sample of the questionable piece with your jury materials. If problems arise, you may be requested to not show a particular piece.

All 2-Dimensional artwork must be matted, mounted, or framed. If framed, please have a hanging wire on the back. When hanging, please allow enough room for bid sheets (approx. 4-1/4”x5-1/2”). Small 3-Dimensional artwork (such as jewelry) must be in a lockable, closed display case. Small items without a case should be securely fastened to a larger display board or device. WFC is not responsible for theft or damage to small pieces displayed without these precautions.

All artwork must be clearly labeled. A bid sheet must be made out for all pieces, whether for sale or not. The piece number must be on the back/bottom of each piece (on stickers which will be provided), as well as the artist’s name and piece title.

Once entered in the show, no piece may be withdrawn before the close of the show on Sunday, nor may the conditions of sale, amount of minimum bid, Quick Sale price, NFS status, etc., be changed with the express approval of the Art Show Director.

Art will be accepted for display starting sometime on Thursday in the late morning. A receipt will be issued for all art accepted. Artwork may not be reclaimed without this receipt and identification. If you cannot reclaim your art yourself, please make prior arrangements with the Art Show Director for your agent.

There will be NO voice auction. Each bid sheet will have space for five bids, and sheets will be added if necessary. The Director reserves the right to reduce or increase the number of bids required. 

Photography will not be allowed within the art show without the express permission of the Art Show Director. Please do not give anyone permission to photograph your artwork in the Art Show. Press photographers may be allowed to take wide-angle shots of the room, or photograph a particular artist’s panels with the artist present, but only with permission from the Director.

There will be a “Quick Sale” option for buyers. If there are no bids on the piece, it may be purchased immediately for the price you set (we recommend at least 150% of the minimum bid). The piece will not be able to be removed from the show until pickup on Sunday (unless there are exigent circumstances for the buyer), so it will still be displayed and eligible for awards. If you do not wish to use this option, put N/A in that space on the control and bid sheets.

If you have any questions, please contact the Art Show Director, Scott Zrubek at artshow@wfc2024.org or 832-859-8692.

Thank you for applying to the World Fantasy 2024 Art Show. We hope to see you in Niagara Falls on October 17-20, 2024.

“World Fantasy Convention” and “World Fantasy Award” are service marks of the World Fantasy Convention, an unincorporated literary society.